eInvoicing and three ways it helps small business

The digital revolution is here

We’ve watched eInvoicing evolve into the critical customer tool it is for businesses today. Previously, electronic invoicing still required manual touchpoints. Today that process is far more streamlined and automated – a process allowing for the digital exchange of invoice information between suppliers and buyers.

Printing, posting or emailing paper-based or PDF invoices are no longer required and manually entering data or scanning invoices are a thing of the past. Many systems allow users to connect and transact almost immediately with others in the same network.

It’s important to be clear what eInvoicing is – and what it isn’t

It’s not simply emailing scanned or formatted invoices – systems which still require a manual touchpoint. Nor is it a system which automatically matches invoices to purchases. And finally, it can’t automatically pay invoices – although it does significantly speed up the process for users.

This transition can be tough for some businesses, particularly suppliers that have become accustomed to a certain way of work. Or even some who would consider themselves fully ‘digital’ after moving to a PDF or scan-based invoicing model. But the benefits of eInvoicing outweigh the change.

eInvoicing aims to standardise the way information is structured and exchanged between two or more parties. Furthermore, it can enable cross-border digital exchange of procurement documents providing rich actionable data.

In Australia, Peppol is used as the standard framework for eInvoicing. The system is an international eProcurement framework which aims to offer an efficient, accurate and secure way to transact.

Costs and cash flow

Perhaps the most significant benefit of eInvoicing is its impact on the bottom line for many SMEs. Gone are the financial and productivity costs of reams of paper or endless emails. Gone are the storage costs associated with keeping boxes of documents. And in many cases, SMEs get paid much quicker which can improve cash flow and lead to other benefits.

In Australia more than 1.2 billion invoices are exchanged every year, according to the Australian Taxation Office. Traditional invoices can cost up to $30 to process – while the same cost for eInvoicing can be as little as $10. The opportunity eInvoicing offers could save the economy $28 billion over the next ten years.

eInvoicing users enjoy reduced transaction times compared with other means. This helps them run their daily operations more efficiently at a time when SMEs need as much help as they can get.

COVID-19 was the tipping point many Australian businesses needed to finally take that next step into the digital.  That included payments – a critical part of the operations of all businesses, no matter their size.

“The most significant benefit of eInvoicing is its impact on the bottom line for many SMEs. Gone are the financial and productivity costs of reams of paper or endless emails.”

That work continues today. It’s never too late to go digital and the benefits are manyfold, especially for the crucial smaller business sector. With SMEs making up 32 per cent of Australia’s GDP and employing 41 per cent of Australia’s workforce, when SMEs grow, Australia grows.

We believe eInvoicing is an essential part of this growth — towards digitisation, cost efficiency and fraud reduction.